Summary of the Ballarat Unscheduled Council Meeting - November 10, 2025

1. Key Decisions & Outcomes

• Mayoral and Deputy Mayoral Term Set: The Council decided that the term for both the Mayor and Deputy Mayor will be one year.
• Election of Mayor 2025/26: Cr Tracey Hargreaves was elected as Mayor for the upcoming term.
• Election of Deputy Mayor 2025/26: Cr Ben Taylor was elected as Deputy Mayor for the year.

2. Detailed Descriptions

• Mayoral and Deputy Mayoral Term Set

• The Council resolved to set both the Mayoral and Deputy Mayoral terms at one year. This decision aligns with the Governance Rules, ensuring leadership continuity and responsiveness to community needs. The resolution was moved by Cr Jim Rinaldi and seconded by Cr Des Hudson, reflecting a unanimous agreement among council members.

• Election of Mayor 2025/26

• The election process was conducted in accordance with the Local Government Act 2020 and the Council’s Governance Rules. Two nominations were received: Cr Tracey Hargreaves and Cr Damon Saunders. With an absolute majority, Cr Hargreaves was re-elected as Mayor, highlighting her leadership as recognized by her peers. This decision ensures continuity in the leadership of the City of Ballarat.

• Election of Deputy Mayor 2025/26

• Similarly, the Deputy Mayor election followed statutory requirements, with nominations from Cr Ben Taylor and Cr Jim Rinaldi. Cr Ben Taylor secured the position through a majority vote, marking his role in supporting the Mayor and representing the City alongside her.

3. Community Impact

• Leadership Continuity: The re-election of Cr Hargreaves as Mayor and the appointment of Cr Taylor as Deputy Mayor promise consistent and stable governance for Ballarat residents. Their leadership is expected to continue addressing key community concerns and advancing city projects.
• Public Engagement: The meeting's broadcast and recording availability ensure transparency, allowing community members to stay informed and engaged with council activities.

4. Other Notable Items

• Public Participation and Acknowledgment: The meeting began with a Welcome to Country by Shannen Mennen, acknowledging the traditional custodians, the Wadawurrung people. This practice underscores the Council's commitment to honoring Indigenous heritage and fostering inclusive community relations.

5. Tech & Innovation Notes

• Digital Accessibility: The live broadcast and subsequent online availability of the meeting proceedings exemplify the Council’s commitment to leveraging technology for civic engagement and transparency.

This summary encapsulates the key outcomes and discussions from the Ballarat Unscheduled Council Meeting, reflecting the Council's decisions and their implications for the community.

Ballarat Council Meeting Summary - 22 October 2025

Key Decisions & Outcomes

• Adoption of the Annual Report 2024/25: The council formally received and acknowledged the achievements outlined in the City of Ballarat Annual Report for the financial year 2024/25.
• Ballarat Airport Strategy Update: Progress on the strategic objectives and projects outlined in the Ballarat Airport Strategy and Master Plan was noted, highlighting ongoing developments and future plans.
• Approval of Road Maintenance Contracts: A panel of 14 suppliers was selected for the Road Maintenance Annual Works Package, with an initial contract term of three years and potential extensions.
• Naming of Sebastopol Community Hub: The new community hub and kindergarten in Sebastopol were officially named ‘Vickers Street Community Hub’ and ‘Vickers Street Kindergarten’ after community consultation.
• Community Engagement and Partnerships Reports: The council received updates on community engagement efforts and partnership programs for the year 2024/25, emphasizing the impact on local residents.

Detailed Descriptions

• Adoption of the Annual Report 2024/25: This report, aligned with the Local Government Act 2020, encapsulates the city's progress toward the goals set in the 2021-25 Council Plan. It highlights various achievements and initiatives undertaken by the council during the year.

• Ballarat Airport Strategy Update: The council was updated on the implementation of the Ballarat Airport Strategy and Master Plan, which aims to enhance local aviation infrastructure and services. This initiative is part of a broader economic growth strategy for the region.

• Approval of Road Maintenance Contracts: Fourteen companies, including Alcowood Pty. Ltd and Fulton Hogan Industries Pty Ltd, have been contracted to provide various road maintenance services. The contract includes provisions for unsealed road resheeting, asphalt patching, and drainage works, ensuring improved road conditions across the city.

• Naming of Sebastopol Community Hub: Following community input, the new facilities on Vickers Street are set to serve as key community resources, enhancing local amenities and access to early childhood education.

• Community Engagement and Partnerships Reports: Covering a range of initiatives, these reports outline the council's efforts to engage with residents and foster partnerships that support community development and wellbeing.

Community Impact

• The decisions regarding the road maintenance contracts are expected to improve the quality and safety of local roads, benefiting daily commuters and enhancing overall transportation efficiency.
• The naming and development of the Sebastopol Community Hub and Kindergarten will provide crucial community services, fostering a supportive environment for families and children.

Other Notable Items

• Environmental Concerns: During public question time, issues related to environmental management at Lake Wendouree were raised, prompting discussions on biodiversity protection and the application of best practices in environmental management.
• Councillor Reports: Councillors shared updates on various community engagements and events, underscoring their active participation in local initiatives and recognition of community efforts.

Tech & Innovation Notes

• No specific technology-related initiatives were highlighted during this meeting. However, ongoing infrastructure projects may involve technological components to enhance operational efficiency and service delivery.

This summary provides a clear overview of the major outcomes and community impacts from the recent Ballarat Council meeting, ensuring residents are informed and engaged with local governance activities.

Summary of Ballarat City Council Meeting - October 8, 2025

Key Decisions & Outcomes

• In Principle Approval of Financial and Performance Statements: The Council approved the 2024/25 Financial Report and Performance Statement in principle, pending any changes recommended by the Auditor-General.
• Authorization for Certification: The Mayor and Deputy Mayor were authorized to certify the financial documents post-audit.

Detailed Descriptions

• In Principle Approval of Financial and Performance Statements
  The Council has granted in principle approval for the 2024/25 Financial Report and Performance Statement. This is a standard procedure allowing the Council to move forward with the auditing process. The approval is necessary before these documents can be submitted to the Victorian Auditor-General for review. The process ensures that the financial operations and performance of the Council are transparent and accountable. The statements detail the financial health and service performance of the Council, providing critical information for future planning and public accountability. John Hausler, Director of Corporate Services, and Jason Clissold, Executive Manager Financial Services, presented the report.

• Authorization for Certification
  The meeting resolved to authorize the Mayor, Cr Tracey Hargreaves, and Deputy Mayor, Cr Ben Taylor, to certify the Financial Report and Performance Statement once any amendments recommended by the Auditor-General are made. This step ensures that the Council leadership stands by the accuracy and integrity of the financial documents, reinforcing public trust.

Community Impact

• Financial Transparency and Accountability
  These measures ensure that the City of Ballarat maintains high standards of financial transparency and accountability. Residents can expect continued clarity in how public funds are managed and allocated, which is crucial for maintaining public trust and ensuring that resources are used effectively for community benefits.

Other Notable Items

• Next Scheduled Meeting: The next council meeting is set for October 22, 2025, where further developments and approvals may be discussed.
• Public Recognition: The meeting began with an acknowledgment of the traditional custodians of the land, showing respect and recognition of indigenous communities in the area.

Tech & Innovation Notes

There were no specific tech or innovation items discussed during this meeting. However, the ongoing commitment to transparency and governance may involve digital solutions for better financial reporting and public engagement in the future.

This summary aims to keep the community informed about the key activities of their local government, ensuring that civic processes remain accessible and transparent.

Summary of Ballarat Council Meeting - September 24, 2025

Key Decisions & Outcomes

• Bakery Hill Urban Renewal Plan Completion Costs: The Council clarified the approval of an additional $4.7 million for the Bridge Mall redevelopment, bringing the total to $23.3 million.
• Hockey Field Location Debate: A motion to explore alternative locations for new hockey fields at Prince of Wales Park was defeated, maintaining the current plan.
• Adoption of Key Plans: Council adopted the Asset Plan 2025-2035, Financial Plan 2025-2035, Municipal Health and Wellbeing Plan 2021-2031, and Road Management Plan 2025.
• Intermodal Freight Hub Advocacy: Council resolved to advocate for solutions to maintain rail connectivity crucial for freight transport from Ballarat to the Port of Melbourne.
• Budget Adjustments: Approved $24.35 million in carryovers to the 2025/26 budget for ongoing projects and unexpended grants.

Detailed Descriptions

• Bakery Hill Urban Renewal Plan Completion Costs: The Council confirmed an additional $4.7 million was allocated to the Bridge Mall redevelopment, which was initially budgeted at $18.6 million. This increase was recognized during the 2023-24 Mid-year Budget review due to rising project costs. The redevelopment has led to significant local economic benefits, including reduced shop vacancies and new business openings, fostering a safer and more vibrant community space.

• Hockey Field Location Debate: A motion proposed by Cr Damon Saunders to consider alternative sites for hockey facilities was defeated. The current development will proceed at Prince of Wales Park, which aligns with the City’s Active Women and Girls strategy despite community concerns about noise and proximity to residential areas.

• Adoption of Key Plans: The Council adopted several strategic documents: The Asset Plan focuses on infrastructure maintenance and development over the next decade; the Financial Plan outlines fiscal strategies until 2035; and the Health and Wellbeing Plan aims to enhance community health initiatives. These plans are crucial for guiding future investments and policy decisions.

• Intermodal Freight Hub Advocacy: The Council committed to advocating for the preservation of critical rail connections between Ballarat and Melbourne. This involves liaising with government bodies to address potential disruptions due to changes in the freight rail network, ensuring Ballarat remains a logistical hub.

• Budget Adjustments: Council approved financial adjustments, including $24.35 million in carryovers for projects and grants. This adjustment ensures the continuity of funded projects into the next fiscal year and aligns with strategic priorities.

Community Impact

• Infrastructure and Economic Growth: The completion of the Bridge Mall redevelopment and strategic plans like the Asset and Financial Plans are set to improve local infrastructure and drive economic growth, enhancing community amenities and services.
• Recreational Facilities: Despite debates, the decision to proceed with the current plan for new hockey fields at Prince of Wales Park will support local sports development, particularly for women and girls.

Other Notable Items

• Library and Inclusion Strategy Updates: Reports on the progress of the Libraries Strategic Plan and the Disability Access and Inclusion Plan were received, highlighting ongoing efforts to enhance community services.
• Community Engagement: Public participation included discussions on sports facilities and urban development, demonstrating active civic engagement.

Tech & Innovation Notes

• No specific technology-related initiatives were discussed during this meeting.

Ballarat Council Meeting Summary - 27 August 2025

1. Key Decisions & Outcomes

• Endorsement of Western Renewables Link Submission: The Council endorsed a submission to the Minister of Planning regarding the Western Renewables Link Environmental Effects Statement, advocating for inclusive community consultation and consideration of alternative routes.
• Adoption of Ballarat Botanical Gardens Master Plan: The Council adopted a new master plan for the Ballarat Botanical Gardens, with provisions for further research and safety investigations.
• Approval of Community Engagement Policy: A revised Community Engagement Policy was adopted, replacing the previous version from February 2021.
• Advisory Committee Appointments: New members were appointed to various advisory committees including the Ballarat Friends of Ainaro, Disability, Intercultural, and LGBTIQA+ Advisory Committees.
• Art Gallery Board Appointments: Stephen Bigarelli was appointed, and Emma Blee was reappointed to the Art Gallery of Ballarat board for three-year terms.

2. Detailed Descriptions

• Endorsement of Western Renewables Link Submission: The Council's submission aims to influence the planning of transmission line projects by urging fair community consultation and exploring underground alternatives to protect private and agricultural lands. This decision involves local landowners and agricultural stakeholders.

• Adoption of Ballarat Botanical Gardens Master Plan: Spanning 2025-2045, the new master plan guides the gardens' development, emphasizing path and tram track safety. This initiative will involve further budget considerations and public consultations to ensure safety and integration with existing infrastructure.

• Approval of Community Engagement Policy: The updated policy establishes clearer guidelines for community interaction, facilitating improved resident involvement in council decisions. The policy aims to enhance transparency and public participation.

• Advisory Committee Appointments: Diverse community representatives were appointed to advisory committees, ensuring a broad range of perspectives in council initiatives. These appointments include advocates for disability rights, intercultural engagement, and LGBTQIA+ inclusion.

• Art Gallery Board Appointments: The reappointment of Emma Blee and new appointment of Stephen Bigarelli aim to strengthen the Art Gallery’s governance and strategic direction. This decision supports the gallery's role in promoting local arts and culture.

3. Community Impact

• Infrastructure and Development: The decisions regarding the Western Renewables Link and the botanical gardens plan have significant implications for local infrastructure, potentially affecting property values and community aesthetics.

• Public Participation: The adoption of the Community Engagement Policy and advisory committee appointments are expected to enhance resident involvement and ensure that diverse voices are represented in council decisions.

• Cultural Enrichment: The Art Gallery board appointments are poised to bolster the city’s cultural offerings, providing residents with enriched artistic and cultural experiences.

4. Other Notable Items

• Public Concerns Over Procurement: During public question time, issues regarding procurement from ADEs classified as modern slavery and the use of prison labor were raised. The council reiterated its commitment to complying with modern slavery legislation.

• Community Events and Recognition: Councillors reported on various community engagements, including the Ballarat’s Best Pie competition and the Australian Cross Country Championships, highlighting the city’s vibrant community life.

• Mental Health Awareness: Discussions emphasized the importance of mental health initiatives, with events like the Outback Mind Foundation documentary and suicide awareness activities underscoring the council’s commitment to community wellbeing.

5. Tech & Innovation Notes

While not explicitly discussed, the endorsement of the Western Renewables Link submission reflects ongoing attention to integrating modern infrastructure solutions, potentially incorporating technological advancements in transmission line projects. Additionally, the revised Community Engagement Policy may pave the way for more digital engagement tools to facilitate public participation.

Summary of Ballarat Council Meeting - 23 July 2025

Key Decisions & Outcomes

• Bridge Mall Road Proclamation: Bridge Mall is now officially proclaimed as a public road, which will facilitate better infrastructure management and potential development.
• Procurement Policy Update: The council amended the Procurement Policy to remove mandatory sustainability criteria, instead requiring officers to consider its applicability in the tender design process.
• Waste Compactors Contract: A contract worth $5.6 million was awarded to Superior Pak Pty Ltd for new waste compactors, enhancing waste management capabilities.
• Councillor Childcare Expenses: The hourly rate for childcare expense reimbursement was increased to align with the national minimum wage, supporting councillors with childcare needs.
• UNESCO Creative Cities Conference: Approval was given for a council representative to attend the UNESCO Creative Cities Network Conference in Japan, with costs covered by the host city.

Detailed Descriptions

• Bridge Mall Road Proclamation
• Context: Bridge Mall's new status as a public road will aid in infrastructure improvements and future urban planning.
• Implications: This move opens up possibilities for enhanced traffic flow and pedestrian safety, benefiting local businesses and visitors.

• Stakeholders: The project is overseen by the Infrastructure and Environment Division, headed by Director Bridget Wetherall.

• Procurement Policy Update

• Context: The revised policy aims to streamline procurement processes by removing mandatory sustainability criteria.
• Reasoning: The change follows a review showing sustainability criteria materially impacted only 16% of tenders.

• Stakeholders: Commerce Ballarat, represented by Darren Trigg, participated in discussions, emphasizing local economic interests.

• Waste Compactors Contract

• Details: The contract, valued at $5.6 million (excluding GST), will provide ten new waste trucks to improve waste management efficiency.
• Timeline: The contract is set to enhance waste management services as soon as the vehicles are deployed.

• Contractor: Superior Pak Pty Ltd will supply the compactors, ensuring modern and efficient waste collection.

• Councillor Childcare Expenses

• Details: The adjustment reflects the national minimum wage plus a 25% casual loading, acknowledging the increased cost of living.

• Impact: Supports councillors in balancing civic duties with family responsibilities, potentially encouraging a more diverse council representation.

• UNESCO Creative Cities Conference

• Details: The Coordinator Creative City will present at the conference, focusing on economically sustainable creative cities.
• Implications: This international engagement aligns with Ballarat's strategic goals and fosters potential cultural exchanges with Japan and China.

Community Impact

• Public Road Proclamation: Residents can expect improved infrastructure management and safety enhancements in the Bridge Mall area.
• Waste Management: The introduction of new waste compactors will likely result in more efficient and reliable waste services for residents.
• Childcare Support for Councillors: The updated childcare expense policy supports councillors with young families, promoting inclusivity and diversity.

Other Notable Items

• Community Arts Support: A motion to enhance support for local arts was discussed, highlighting community interest in creative initiatives.
• Public Participation: Several community representatives spoke on various issues, including local arts and safety concerns, indicating active public engagement.

Tech & Innovation Notes

• Digital Inclusion: The council's website now offers multilingual options, improving accessibility and engagement for non-English speaking residents.

This summary provides a comprehensive overview of the decisions and discussions from the Ballarat Council meeting, ensuring residents are informed about local governance and community developments.

Ballarat Council Meeting Summary - 25 June 2025

Key Decisions & Outcomes

• Adoption of 2025/26 Budget: The council approved the annual budget, authorizing $31.848 million in new loan borrowings and setting the total rates and charges to be raised at $164,676,187.
• Approval of Community Vision 2025-2035: The council adopted a long-term vision aimed at guiding community development and strategic planning efforts over the next decade.
• Establishment of Committees: The council established several community asset and advisory committees, appointing members to oversee various community interests.
• Library Contract Approval: A contract worth approximately $5.5 million was approved for library collections and equipment through Procurement Australia.
• Street Renaming Initiatives: New names were designated for road sections and lanes following public consultation, reflecting the community's input and historical significance.

Detailed Descriptions

• Adoption of 2025/26 Budget: The council adopted the budget for the fiscal year, which includes significant financial provisions such as a $31.848 million loan to support infrastructure and community projects. Key components include general rates of $131.9 million and service charges of $32.6 million. Special rates and charges were also set, with specific waivers provided for eligible pensioners and low-income earners. This budget supports various community services and infrastructure enhancements.

• Approval of Community Vision 2025-2035: This strategic document sets out goals for economic growth, environmental sustainability, and community wellbeing. It incorporates feedback from public consultations, ensuring it aligns with residents' aspirations. The initiative aims to foster a vibrant, inclusive, and sustainable Ballarat.

• Establishment of Committees: Several community asset committees and advisory groups were formalized, focusing on areas like intercultural engagement, disability advocacy, and heritage preservation. These committees are composed of community members and experts who will guide council initiatives in their respective areas.

• Library Contract Approval: The council entered into a contract with Procurement Australia for the supply of library materials and equipment, valued at $5,506,751 over two years with potential extensions. This will enhance library services and facilities, benefiting local educational and cultural resources.

• Street Renaming Initiatives: Following community feedback, the council named new streets and lanes, including 'Aviation Close' and 'Wings Way', reflecting Ballarat's aviation history and community identity. This decision supports urban planning and local heritage.

Community Impact

• Infrastructure and Services: The approved budget will fund essential services and infrastructure projects, impacting roads, waste management, and public safety, enhancing the quality of life for residents.
• Cultural and Community Engagement: The establishment of advisory committees will promote diversity and inclusion, ensuring community voices are heard and integrated into council policies.
• Library Enhancements: Improved library facilities will provide better access to educational resources, fostering lifelong learning and community engagement.

Other Notable Items

• Public Participation and Concerns: During public question time, residents raised issues about environmental impacts of local mining operations and the proposed hockey pitches, highlighting the community's environmental concerns and the need for careful planning.
• Community Events: Councillors attended various community events, including the Philippine Independence Day and local sports matches, showcasing council's engagement with diverse community activities.

Tech & Innovation Notes

• Sustainability Initiatives: The council discussed ongoing efforts towards achieving net-zero emissions by 2030, emphasizing renewable energy projects and sustainable development practices.

This summary captures the key decisions and discussions from the Ballarat Council meeting, reflecting the council's commitment to community engagement, sustainable growth, and efficient governance.

Summary of Ballarat Council Meeting - 28 May 2025

Key Decisions & Outcomes

• Opposition to ESVF Mandate: The Council formally opposed the Emergency Services and Volunteers Fund (ESVF), criticizing the financial burden it places on ratepayers. They advocated for the responsibility of collection to shift from local councils to the Victorian State Government.
• Quarterly Financial Performance: The Council received and endorsed the quarterly financial report, highlighting adjustments to the LED street lighting project funding, using unallocated savings and operating cash instead of borrowing.
• Recognition of Olympians: Adoption of a revised policy to recognize Ballarat's Olympians, updating the previous policy from May 2023.
• Establishment of Delegated Committees: The Council restructured its committee framework, dissolving some committees and establishing a new Grant Allocations Delegated Committee comprising all Councillors.
• Community Asset Committee Membership Update: Revised memberships for several community asset committees were endorsed, acknowledging changes and new additions to each committee.

Detailed Descriptions

• Opposition to ESVF Mandate: The Council expressed strong opposition to the ESVF, highlighting its impact during a cost-of-living crisis on Victorian ratepayers, including farmers and businesses. They committed to advocating for the transfer of collection duties to the Victorian State Government and planned to communicate their stance to relevant government officials.

• Quarterly Financial Performance: The financial report for the quarter ending March 2025 was presented, showing strategic financial management, such as reallocating funds to the LED street lighting project. This adjustment aimed to optimize resources without increasing debt.

• Recognition of Olympians: The Council adopted a policy to honor Ballarat's Olympians, building on previous initiatives to celebrate local athletes' achievements on an international stage, fostering community pride and recognition.

• Establishment of Delegated Committees: The restructuring of committees aimed to streamline council operations, enhance efficiency, and ensure effective governance. The newly formed Grant Allocations Committee will oversee the distribution of grants, ensuring robust community support mechanisms.

• Community Asset Committee Membership Update: Changes to the Buninyong Town Hall, Brown Hill Hall, and Warrenheip Memorial Hall committees reflected an evolving community engagement strategy, recognizing the contributions of outgoing members and welcoming new participants.

Community Impact

• Economic Relief Efforts: The opposition to the ESVF, coupled with advocacy for financial reallocation, reflects a focus on alleviating economic pressures on residents.

• Enhanced Public Services: The financial strategy around the LED street lighting project aims to improve urban infrastructure without additional fiscal strain, enhancing public safety and environmental sustainability.

• Cultural and Recreational Engagement: Through the recognition of Olympians and revised committee memberships, the Council continues to support cultural heritage and community participation, fostering a vibrant local environment.

Other Notable Items

• Public Transport Advocacy: Discussions included the importance of public transport improvements, highlighting completed reviews and ongoing community advocacy for better services.

• Community Events and Engagement: Councillors participated in various local events, such as National Reconciliation Week activities and National Volunteer Week, showcasing council's commitment to community involvement.

Tech & Innovation Notes

• Digital Engagement: The commitment to transparency and accessibility was demonstrated through the decision to publish advisory committee meeting records online, improving community access to council proceedings.

This summary provides an overview of the Ballarat Council's decisions and discussions aimed at promoting community well-being, economic stability, and civic engagement.

Ballarat Council Meeting Summary - April 30, 2025

Key Decisions & Outcomes

• Approval of Frank Bourke Pavilion Construction: A contract was awarded to Modular by Shape (VIC) Pty Ltd for $4.43 million to construct a new pavilion and changeroom at Frank Bourke Oval.
• Art Gallery of Ballarat Report Acknowledged: The council noted the annual report of the Art Gallery of Ballarat, which detailed visitor engagement and acquisitions from 2023-2024.
• Intercultural Strategic Plan Progress Report: The council reviewed progress on the Intercultural Strategic Plan for 2022-2026, noting efforts in social inclusion and reconciliation.
• Adoption of Financial and Lease Policies: New financial reserves and lease policies were adopted, updating previous protocols to ensure better resource management.
• Petition on Renewable Energy Support: A petition with 268 signatures supporting funding for Ballarat Renewable Energy and Zero Emissions (BREAZE) was received and referred for further consideration.

Detailed Descriptions

• Frank Bourke Pavilion Construction: The council resolved to enter into a contract with Modular by Shape (VIC) Pty Ltd for the construction of a modular pavilion and changeroom at Frank Bourke Oval, amounting to $4,432,433. This project aims to enhance local sports facilities and improve community engagement with recreational spaces.

• Art Gallery of Ballarat Year in Review: The council acknowledged the gallery's efforts in boosting public engagement and education through various programs. The report highlighted key acquisitions, lending activities, and strategic priorities set for 2023-2028, emphasizing the gallery's cultural significance in Ballarat.

• Intercultural Strategic Plan Implementation: Progress in the second year of the Intercultural Strategic Plan was noted, with ongoing actions aimed at enhancing community inclusivity and cultural recognition. This includes various initiatives to foster intercultural understanding across the city.

• Financial Reserves and Lease Policies: Updated policies were adopted to improve the management of council resources. These include guidelines for financial reserves to ensure fiscal responsibility and a revised lease and license policy to streamline the use of council-owned properties.

• Ballarat Renewable Energy Petition: The council received a petition advocating for increased support for BREAZE, an organization focused on promoting renewable energy and reducing emissions in Ballarat. This initiative reflects growing community interest in sustainable practices.

Community Impact

• Enhanced Sporting Facilities: The construction of the Frank Bourke Pavilion is expected to provide improved amenities for local sports teams and community events, fostering a more active and engaged community.
• Cultural Engagement: The Art Gallery's activities and intercultural initiatives contribute to a vibrant cultural scene, attracting visitors and promoting diversity.
• Sustainability Efforts: The petition for BREAZE funding highlights community-driven efforts to address climate change and support sustainable energy solutions.

Other Notable Items

• Public Concerns and Engagement: Various public questions were addressed, including issues related to local infrastructure, library services, and community facilities. These interactions reflect the council's ongoing commitment to transparency and community involvement.
• Recognition of Community Events: The council acknowledged the success of the Ballarat Marathon and other community events, underscoring their role in enhancing local tourism and community spirit.

Tech & Innovation Notes

• Library Technology Improvements: Despite concerns about limited printing facilities, the library's network capabilities were noted for their efficiency in handling multiple user demands, suggesting a focus on maintaining robust digital infrastructure.

This summary provides an overview of the key decisions and discussions from the Ballarat Council meeting, highlighting their implications for local residents and community developments.

Summary of Ballarat City Council Meeting - March 26, 2025

1. Key Decisions & Outcomes

• Gillies Road Reconstruction Contract Awarded: Council approved a $5,059,269.38 contract with Fulton Hogan Industries Pty Ltd for the reconstruction of Gillies Road.
• Kerbside Glass Bins Contract: Mastec Australia Pty Ltd secured a contract with an expected spend of $2,064,990 for providing kerbside glass bins.
• Kerbside Organics Processing: Green Care Mulching Pty Ltd awarded a contract estimated at $5,597,990 for organics processing over a potential five-year term.
• Heritage Appeal: Council decided to seek a review of a permit issued by Heritage Victoria concerning the Lydiard Street railway gates.
• Yangzhou Friendship City Anniversary: Council plans to send a delegation to Yangzhou, China, to celebrate the 10th anniversary of their Friendship City agreement and sign a new accord.

2. Detailed Descriptions

• Gillies Road Reconstruction Contract Awarded
  The Council approved the contract for the reconstruction of Gillies Road, covering the stretch from Addington Road to Glendonald Road. The project, awarded to Fulton Hogan Industries Pty Ltd, involves a significant investment of over $5 million. This initiative aims to improve infrastructure and road safety in the region.

• Kerbside Glass Bins Contract
  With an increasing focus on sustainable waste management, the Council has engaged Mastec Australia Pty Ltd to provide kerbside glass bins. This initiative is part of a broader circular economy strategy, with an anticipated expenditure of approximately $2 million.

• Kerbside Organics Processing
  The Council has reinforced its commitment to environmental sustainability by contracting Green Care Mulching Pty Ltd for organics processing services. This contract includes a three-year term with options for extensions, ensuring long-term waste management solutions.

• Heritage Appeal
  Responding to public input, the Council will appeal Heritage Victoria's decision to retain mechanical boom gates at the Lydiard Street crossing. The appeal will address concerns about heritage integrity and public safety, involving key stakeholders such as Ballarat Heritage Watch.

• Yangzhou Friendship City Anniversary
  To strengthen international ties, the Council will send a delegation to Yangzhou, China. This visit marks a decade of friendship and will focus on renewing agreements, enhancing cultural and economic exchange.

3. Community Impact

• Infrastructure Upgrades: Projects like the Gillies Road reconstruction promise to enhance road conditions, potentially reducing traffic congestion and improving safety for commuters.
• Waste Management Improvements: The introduction of kerbside glass bins and organics processing will streamline waste disposal, encouraging recycling and minimizing landfill contributions.
• Cultural and Economic Exchange: The Yangzhou delegation aims to foster cultural understanding and economic collaboration, which could bring new opportunities for local businesses and residents.

4. Other Notable Items

• Community Concerns: During public question time, residents raised issues about parking controls near event venues and the need for improved cycling infrastructure.
• Public Holiday Decision: Council decided not to propose an alternative to the Melbourne Cup public holiday for 2025-2029.
• Youth Services and Engagement: Reports on the Youth Services Plan and Youth Profile 2024 were presented, highlighting efforts to engage young residents in community activities.

5. Tech & Innovation Notes

• Digital Infrastructure: The meeting did not specifically highlight technology initiatives, but ongoing projects like improved waste management services indicate a move towards smarter city operations.

Summary of the Ballarat Council Meeting - February 26, 2025

1. Key Decisions & Outcomes

• FOGO Waste Collection Service: Council decided to retain weekly kerbside collection of household rubbish while implementing fortnightly FOGO (food organic and garden organic) kerbside waste collection starting November 2025.
• Creative City Strategy: The 2023/24 Creative City Report Card was received and noted, highlighting the impact and outcomes of the Creative City Strategy and Masterplan.
• Buninyong Botanic Gardens Petition: A petition with 634 signatures was received, opposing the removal of trees at the Buninyong Botanic Gardens as part of the Gong Dam rehabilitation project.
• Budget Support for Rising Costs: Council resolved to consider budget initiatives for 2025/26 to support residents impacted by rising costs, focusing on initiatives within the existing budget without cutting services.
• New Appointments: Development industry members were appointed to the Ballarat West Precinct Structure Plan and Development Contributions Plan Stakeholder Reference Group.

2. Detailed Descriptions

• FOGO Waste Collection Service: The Council deliberated over the waste collection services, ultimately deciding to implement fortnightly FOGO collection while maintaining weekly household waste collection. This decision followed a proposal to transition to fortnightly waste and weekly FOGO collection, which was not passed. The approved plan aims to balance efficient waste management with community needs.

• Creative City Strategy: The annual report card for the Creative City Strategy and Masterplan was presented, covering the 2023/24 financial year. The report highlighted various creative initiatives and progress in enhancing Ballarat’s cultural landscape, reflecting the city’s commitment to fostering a vibrant arts community.

• Buninyong Botanic Gardens Petition: During the meeting, a petition was discussed urging the Council to reconsider plans to remove trees from the Cornish Street embankment as part of flood risk management. The petition emphasized preserving the heritage and aesthetic value of the area.

• Budget Support for Rising Costs: Cr Jay Morrison proposed that the 2025/26 budget include measures to alleviate the financial burden on residents due to rising costs. The motion ensures that these measures will not compromise existing services, aiming to support the community amidst economic challenges.

• New Appointments: The Council appointed members from development industry groups to the Ballarat West Precinct Structure Plan and Development Contributions Plan Stakeholder Reference Group. This step is part of ongoing efforts to involve industry professionals in local development planning and ensure effective community growth management.

3. Community Impact

• Waste Collection Changes: The decision to maintain weekly waste collection alongside fortnightly FOGO aims to reduce landfill waste while accommodating residents' needs, particularly those with specific requirements.
• Botanic Gardens Preservation: The petition against tree removal highlights community efforts to preserve local heritage and maintain environmental integrity, reflecting residents’ connection to the area’s natural beauty.

4. Other Notable Items

• Public Safety Concerns: Traffic issues on Latrobe Street and the safety of heritage sites were discussed, with commitments to liaise with relevant authorities for solutions.
• Community Engagement: There was significant community input regarding the Gong Dam project and other local developments, illustrating active civic participation.

5. Tech & Innovation Notes

• Digital Engagement: The council encouraged the use of the Snap Send Solve app for reporting issues, showcasing a commitment to using technology for efficient community service delivery.

This summary provides an overview of the key discussions and decisions from the Ballarat Council meeting, emphasizing the council's efforts to balance development, community needs, and resource management.

Summary of Ballarat Council Meeting - December 11, 2024

Key Decisions & Outcomes

• Yarrowee River Reserve Road Discontinuance: Council approved the discontinuance of a portion of Gladstone Street, Golden Point, following community consultation with no objections.
• Chisholm Street Reserve Petition: Council received a petition concerning access during 2025 planned works and referred it to the CEO for further consideration.
• Airport Road Discontinuance and Renaming: The discontinuance of part of Airport Road was approved, with future plans for renaming the eastern side to ‘Aviation Close’.
• Audit and Risk Committee Remuneration: A resolution was passed to increase the remuneration for committee members by 7% in December 2024 and 3.5% in December 2025.
• Ballarat West Growth Area Stakeholder Reference Group: Council adopted the Terms of Reference for this group to guide the development of the area.

Detailed Descriptions

• Yarrowee River Reserve Road Discontinuance
  The council decided to discontinue a section of Gladstone Street in Golden Point. This decision followed a community consultation process started after a resolution in June 2024. There were no objections raised, allowing the statutory process to proceed smoothly. This move is part of broader infrastructure management, ensuring optimal use of public spaces.

• Chisholm Street Reserve Petition
  A petition with 82 signatures was tabled regarding access concerns during upcoming works in 2025 at Chisholm Street Reserve. The council acknowledged the petition and tasked the CEO with addressing the issues raised, ensuring that community access remains a priority during the construction phase.

• Airport Road Discontinuance and Renaming
  The council moved forward with plans to discontinue a section of Airport Road, facilitating further development of the Ballarat West Employment Zone (BWEZ). Additionally, a proposal to rename the eastern segment of the road to ‘Aviation Close’ will undergo 30 days of community consultation, ensuring local input is considered in the renaming process.

• Audit and Risk Committee Remuneration
  The council voted to adjust the remuneration for the Audit and Risk Committee. The resolution included a 7% increase in December 2024, followed by a 3.5% increase in December 2025. This adjustment reflects the council’s commitment to fair compensation for committee members' contributions to governance and oversight.

• Ballarat West Growth Area Stakeholder Reference Group
  Adoption of the Terms of Reference for the Stakeholder Reference Group was confirmed. This group will play a crucial role in reviewing the Precinct Structure Plan and Development Contributions Plan, guiding sustainable growth in the Ballarat West area, engaging stakeholders, and ensuring development aligns with community needs and environmental standards.

Community Impact

• Infrastructure Improvements: The discontinuation of roads and new naming initiatives are designed to improve traffic flow and service delivery in Ballarat, particularly around the rapidly developing Ballarat West area.
• Community Engagement: Petitions and public consultations highlight ongoing community involvement in council decisions, ensuring that resident concerns and suggestions are addressed.
• Economic Development: Changes like the Airport Road discontinuance and the establishment of the Ballarat West Growth Area Stakeholder Reference Group are expected to boost local economic growth and infrastructure development, fostering new business and employment opportunities.

Other Notable Items

• Public Question Time: Significant discussions included concerns about the Buninyong Botanic Gardens tree removal and the maintenance of Pioneer Park, with the council committing to further review and community consultations.
• Recognition and Community Events: Councillors acknowledged historical events like the 170th anniversary of The Eureka Stockade and the Ballarat Aquatic and Lifestyle Centre’s 30th birthday, highlighting community heritage and engagement.

Tech & Innovation Notes

• Sustainable Development: The focus on rezoning areas to Urban Growth Zones and updating the Health and Wellbeing Plan indicates a strategic approach to integrating sustainable practices into city planning and community health initiatives.

Key Decisions & Outcomes

• Delay in Brown Hill Splash Park Project: The project is behind schedule due to foundational redesigns and power supply upgrades, now expected to complete after March 2025.
• Review of Waste Collection Decision: Council deferred the switch to weekly food organics and garden organics (FOGO) collection and requested a report on alternative waste management options and their financial implications.
• Adoption of 2025 Meeting Schedule: Council approved the schedule for 2025 Council meetings, ensuring public accessibility through publication on the City of Ballarat website.
• Councillor Representation Adjustments: Changes were made to committee assignments, affecting key positions on disability and contracts-related committees.
• Community Engagement Policy Review: The policy will be reviewed in 2025, following concerns about survey methodologies and their potential impact on decision-making.

Detailed Descriptions

Delay in Brown Hill Splash Park Project

The completion of the Brown Hill Splash Park has been postponed due to unforeseen issues. The foundational slab required additional design modifications to prevent site movement, and an upgrade to the power supply by Powercor is pending, scheduled for late March 2025. All components are ready for installation once these issues are resolved. The delay has been acknowledged with apologies to the community.

Review of Waste Collection Decision

Council decided to defer changes to the waste collection system, specifically the transition to a weekly FOGO service. This decision was prompted by concerns over cost and efficiency. A comprehensive report is to be prepared, presenting various options for waste management, with a focus on minimizing landfill costs. This decision reflects the council's commitment to financially and environmentally responsible waste management.

Adoption of 2025 Meeting Schedule

The Council confirmed its meeting schedule for 2025, with regular sessions planned to ensure consistent and transparent governance. Meetings will be held primarily in the Council Chambers, Ballarat Town Hall, with dates publicly available on the City's website, promoting civic engagement and accessibility.

Councillor Representation Adjustments

Adjustments to councillor assignments on committees were approved, notably replacing Cr Rinaldi with Cr Lapkin on the Contracts Delegated Committee and Cr Morgan with Cr Saunders on the Disability Advisory Committee. These changes are effective immediately, reflecting a strategic realignment of skills and responsibilities within the council.

Community Engagement Policy Review

Following public feedback concerning the structure of community surveys, the Council agreed to review its Community Engagement Policy in 2025. This review aims to ensure that public input methods accurately capture community sentiments and inform decision-making processes on significant projects.

Community Impact

• Splash Park Delay: Families and local residents looking forward to the new recreational facility will experience a delay, impacting community leisure activities planned for the upcoming summer.
• Waste Management Review: Potential changes in waste collection practices could affect household routines and financial planning for residents, with the aim of more efficient and environmentally friendly waste disposal.
• Public Meeting Schedule: The publication of the meeting schedule enhances transparency and engagement, allowing residents to participate actively in local governance.

Other Notable Items

• Heritage Station Concerns: Public feedback highlighted the need for improved maintenance at the Ballarat Railway Station, with Council advocating for V/Line to address these issues.
• Her Majesty’s Theatre: The recent reopening of the restored theatre was celebrated, reflecting successful heritage preservation efforts and enhancing cultural offerings in Ballarat.
• Walk Against Gender-based Violence: Scheduled for November 29, this event underscores community commitment to addressing critical social issues.

Tech & Innovation Notes

• Snap-Send-Solve Initiative: Discussions on integrating community-driven solutions for city issues such as infrastructure and service feedback through technology platforms like Snap-Send-Solve are ongoing, indicating a move towards more innovative civic engagement tools.